Security you can trust
Applyflow & GDPR Compliance
At Applyflow, protecting your data is fundamental to everything we do. As a global provider of recruitment technology, we are committed to ensuring the privacy, security, and integrity of personal data across our platform.
We are fully compliant with the General Data Protection Regulation (GDPR), the leading global standard for data protection and privacy. This includes both the EU GDPR and the UK GDPR, which share aligned requirements for safeguarding personal information.
Our GDPR compliance is underpinned by our ISO/IEC 27001:2022 certification, ensuring that data protection is embedded into our systems, processes, and culture.
Roles & Responsibilities
Under GDPR, organisations are typically defined as either a Data Controller or a Data Processor.
Our clients act as the Data Controller, determining how and why personal data is processed within their recruitment processes.
Applyflow acts as the Data Processor, securely handling and processing data on behalf of our clients in line with their instructions.
Our responsibilities and obligations are clearly defined within our Terms of Service, Privacy Policy, and Data Processing Agreement.
How Applyflow Supports GDPR Compliance
We take a proactive and structured approach to data protection, ensuring ongoing compliance through:
Security-first infrastructure
Data is protected through encryption in transit and at rest, secure hosting environments, and continuous monitoring.
ISO 27001-aligned processes
Our Information Security Management System (ISMS) ensures robust controls, risk management, and continuous improvement across all areas of the business.
Regular risk assessments and audits
We continuously assess and strengthen our systems to identify and mitigate potential risks.
Strict vendor and sub-processor management
All partners are assessed to ensure they meet GDPR and security requirements.
Transparent data practices
We maintain clear policies outlining how data is collected, used, and protected.
Data Processing Agreements (DPAs)
We provide robust contractual safeguards to ensure lawful and secure data processing.
Support for data subject rights
Our platform and processes enable clients to respond to access, correction, and deletion requests efficiently.
Ongoing training and governance
Our team is regularly trained on data protection, and we maintain internal processes to ensure continued compliance.
International Data Transfers
Where personal data is transferred internationally, Applyflow ensures appropriate safeguards are in place in line with GDPR requirements.
This includes the use of recognised legal mechanisms such as Standard Contractual Clauses (SCCs) and working with trusted infrastructure providers that meet global data protection standards.
Built on Trust
GDPR compliance is not a one-time exercise. It is an ongoing commitment to protecting personal data and maintaining the trust of our clients and their candidates.
Combined with our ISO 27001 certification, our approach ensures that your data is handled securely, responsibly, and in line with globally recognised best practices.
Learn More
For more detailed information on our security, privacy practices, and compliance framework, visit our Trust Centre.